Credit Card Deposit / Payment and Reservations
------------------------------------------------------------------
1. Please use the 'Print' function on your browser to print this
form. Then fill out the form completely in pen (pencil doesn't fax well).
2. Fax the completed form to our office. Upon our completion of
your reservation, we will email you and also send you written confirmation via US mail
with your itinerary, information, and amount due.
------------------------------------------------------------------------------------------------
DEPOSIT - I (we) have read and agree to the terms and conditions below and authorize Tropical Sands Vacations to charge my credit card in the amount of $________________ for my vacation package. (Choose one) ___ Deposit ($200** min per person) ___ Full Payment
Trip Cancellation Insurance (please read the contract at the
bottom of this page for a description)
________ (initials) I accept the
pre-trip cancellation insurance option for $___ per person (please call us
for rates)
(additional cost and non-refundable)
________ (initials) I DO NOT ACCEPT the pre-trip
cancellation insurance option
Total charge to my credit card:
$_________________ (deposit or full payment) **
+ $_________________ (insurance - # of persons X $___)
TOTAL $_________________
** Charter airline and land-only bookings only require $ 175 per person deposit. If traveling using regularly scheduled airlines, full payment on the air portion of the booking may be required at time of deposit. Please ask us for deposit requirements as they relate to your package.
Credit Card (circle one): Visa MasterCard American Express Discover
** Check Debit Card users - most bank debit cards have $500 daily limits. Please verify with your bank first.
Card Number: ______________________________________________ (please ensure accuracy)
Expiration Date: ________________ 3 or 4 digit Security Code : _________ (MC, Visa, Diners, Discover on back, AMEX on front)
Name On Card: ________________________________________________
Billing Address of Cardholder: _________________________________________
City: __________________________ State: _____________________ Zip: _______________
Cardholder's Signature: ________________________________________ Date: _______________
Daytime Phone: ____________________________ Evening Phone: ___________________________
(Mark an 'X' in one of the following)
____ I am paying for the entire vacation package in-full today
____ Please charge the same credit card for final payment 50 days prior to
departure date (If trip is within 50 days, see below)
____ I will call Tropical Sands Vacations with final payment instructions on or
before the Balance Due Date shown on my confirmation
*********************************************************
Please use the information from the quote response you received from us to
complete the following:
Arrival Date: ___________________
(Note this is your resort arrival date, not necessarily the date your flight
departs)
Resort: ____________________________________________________________ Number of Nights: _________
Room Category: __________________________________________________________
Per Person (or family) Rate: $_____________________________ Number
of Passengers: _______
*********************************************************
Passengers Legal Names (as they appear on Passport.
**PASSPORTS ARE REQUIRED**)
Please also list children's ages next to their names
1. _______________________________________ 2. ______________________________________
3. _______________________________________ 4. ______________________________________
Travel Documents Delivery Address
We will ship your travel documents to you approximately 2 weeks prior to your departure date. Tropical Sands Vacations will pay the shipping charges (shipping not included to locations outside the US). Depending upon the method of delivery, a signature may be required at the delivery address for receipt of the documents. Please provide us with the information below to ensure prompt delivery of your documents.
COMPANY (If applicable) _______________________________________________
ADDRESS ___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
ATTENTION: _______________________________________________
PHONE NUMBER(s): ________________________________________
-----------------------------------------------------------------------------------------
Your Contract With Tropical Sands Vacations
Thank you for choosing a Tropical Sands Vacations travel package. To ensure that you understand the conditions of your particular package, please read the following policies and procedures completely. A signature acknowledging your understanding is required at the bottom this agreement.
Travel Cancellation Protection
Sometimes unexpected circumstances arise, so we strongly recommend you purchase
pre-trip cancellation insurance. If accepted, this must be purchased at the
time of deposit. This will cover each person in the event of a
cancellation up to the day prior to travel. Some restrictions may apply. Rates
vary by reservation and dates of travel. Contact Tropical Sands Vacations for more
information as they relate to your booking
Deposit/Payment Requirements
- Your package can be booked with a $175 per person deposit if travel is outside of
50 days
- If travel is within 50 days, full payment will be required at the time of booking
Your package price is guaranteed except for any US or foreign government tax changes that may occur after the booking has been made. Also, reservations not yet paid in full are subject to any fuel surcharges that might be imposed by the government or airlines.
Please note that many airlines are now charging additional fees for checked bags due to rising fuel costs. These charges are in addition to your package price and will collected by the airlines at check-in. Please check your airline’s website to verify any additional baggage charges.
*We reserve the right to reinvoice you in case of an error made in computing your package price on the invoice*
Amendments, Cancellations, Availability, Amenities
Should you wish to change any details of your booking, we will do
our best to help. If the changes increase the overall package price, we can very
often waive fees. However, please understand that your right to full and partial
refunds is limited. A minimum of $50 per person will be assessed for any
cancellation or changes to your package made more than 50 days prior to departure.
Penalties of 50% - 100% of your package price per person may be assessed in
penalties for any cancellations or changes made within 50 days prior to departure. These
penalties/fees that may apply will vary depending on policies of the resorts, airlines,
and tour companies used by Tropical Sands Vacations. Once travel has begun, no
refund for unused or partially used services will be made. We will provide a more
fully detailed cancellations/changes penalties terms and conditions as they apply to your
reservation upon request. Neither Tropical Sands Vacations or its tour operators are
responsible for any changes made by resorts, or scheduled or charter air carriers which
are beyond our control. This includes, but is not limited to, routing
changes, aircraft changes, flight cancellations, changes to flight schedules, or resort
amenities/offers. In no event shall any party be held liable for consequential
damages. Although overbookings are very rare, they are the responsibility of the
airlines and resort properties, not Tropical Sands Vacations or its associated tour
operators. Rights are reserved to substitute flight and hotel/resort accommodations
and to make alterations in the itinerary which do not constitute a major change, if
necessary, due to circumstances beyond the control of Tropical Sands Vacations or its
associated tour operators.
Any controversy or claim arising out of or relating to this contract or the contracts with the associated tour operators (you may ask for a copy of the tour operators Terms and Conditions) or the breach thereof shall be settled by arbitration in accordance with the Uniform Rules for for Better Business Bureau Arbitration, and the judgement upon award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof
Proof of citizenship and proper documentation is YOUR
responsibility
**
Passports REQUIRED for all passengers traveling to Mexico or the Caribbean
Additional Special Circumstance Requirements
- NON-U.S. Citizens -
Contact your nearest Customs/Immigration Department
for specific travel requirements as they relate to your citizenship.
- For children NOT traveling with BOTH legal parents - either of the
following is required for travel: 1) a signed and notarized
affidavit of parental consent from the other parent authorizing the children's travel,
or 2) a signed and notarized affidavit of sole
custody (this also applies for widowed parents)
If you think you or others in your party may have other issues that could affect your
entry into Mexico or your return into the US, please call the Mexico Board of Tourism at
1-800-44MEXICO. For Caribbean travel, you will need to contact the tourism
board for the specific island you will be visiting
No refunds will be made to passengers who fail to possess proper documentation and are denied boarding or entry into the the destination
Final payment is due in our office 50 days prior to departure. $25 per person late fees will be added to your reservation in final payment is not received by this date
I have read and agree to the conditions and agreements set forth in the above contract
Signature: __________________________________ Date: ____________________
Please sign and fax to Tropical Sands Vacations (951) 471-8228